Managers FAQs
How do l apply for funding for staff members to attend training?
We have created a CPD tracker to record the training, the divisional leads will allocate staff who are able to request training on the tracker. They will need to complete all the green columns to request the training.
How do I know if the funding is approved?
It is stated on the tracker (column AS) , once the funding has been approved you will need to inform the staff member who is attending the training and confirm on the tracker that they are attending the training (column AV & AW)
The training provider is not set up on the procurement system.
If the training provider is not listed in the drop down box (column AC) you will need to send the training provider a copy of the new supplier form - see below, they will need to complete this and send it to - lpcprocurement@elht.nhs.uk
We can’t raise the PO until this is complete – once the supplier is set up, column AE will automatically populate
We have created a CPD tracker to record the training, the divisional leads will allocate staff who are able to request training on the tracker. They will need to complete all the green columns to request the training.
How do I know if the funding is approved?
It is stated on the tracker (column AS) , once the funding has been approved you will need to inform the staff member who is attending the training and confirm on the tracker that they are attending the training (column AV & AW)
The training provider is not set up on the procurement system.
If the training provider is not listed in the drop down box (column AC) you will need to send the training provider a copy of the new supplier form - see below, they will need to complete this and send it to - lpcprocurement@elht.nhs.uk
We can’t raise the PO until this is complete – once the supplier is set up, column AE will automatically populate
| ELHT Supplier setup or amendment form |
The Course is online booking and payment only
If the course is online booking and payment, once approved on the tracker the staff member will need to book and pay for the course or use a departmental credit card if available, they will need to reclaim the cost through Easy Expense https://elht.easy.giltbyte.com/user/login/
We will reimburse your department.
Why do l have to list the same course multiple times on the tracker?
We need to record the training against individual staff members so each record needs to be separate, you can drag the details down on the spreadsheet to copy the duplicate detail.
My staff member is being chased for payment of an approved course
The invoice must be addressed to ELHT and sent to –
elfs.435ELH@cloud-trade.net, which is the preferred route for invoices, if they would prefer to send it in the post the current postal billing address is
East Lancashire Hospitals NHS Trust, PO Box 17388, Birmingham, B9 9NE
The Purchase order number will be listed on the tracker (column BD) the training provider will need to ensure that the PO is stated on the invoice and the amount is the same as the approved total, if these steps are taken the invoice will be paid within 7 days.
The training provider has followed the above steps but has still not been paid
The processing and payment of invoices is the responsibility of our colleagues at ELF’s.
The training provider can check the status of the invoice at the online portal - https://www.brightmast.com/elfsaskap
ELHT staff members can contact ELF’s at - elht.client@elfs.myservicedesk.com
A Purchase Order has been raised for training, but the course has been cancelled or the staff member has been unable to attend
Please inform us asap – cpd@elht.nhs.uk
If the course is online booking and payment, once approved on the tracker the staff member will need to book and pay for the course or use a departmental credit card if available, they will need to reclaim the cost through Easy Expense https://elht.easy.giltbyte.com/user/login/
We will reimburse your department.
Why do l have to list the same course multiple times on the tracker?
We need to record the training against individual staff members so each record needs to be separate, you can drag the details down on the spreadsheet to copy the duplicate detail.
My staff member is being chased for payment of an approved course
The invoice must be addressed to ELHT and sent to –
elfs.435ELH@cloud-trade.net, which is the preferred route for invoices, if they would prefer to send it in the post the current postal billing address is
East Lancashire Hospitals NHS Trust, PO Box 17388, Birmingham, B9 9NE
The Purchase order number will be listed on the tracker (column BD) the training provider will need to ensure that the PO is stated on the invoice and the amount is the same as the approved total, if these steps are taken the invoice will be paid within 7 days.
The training provider has followed the above steps but has still not been paid
The processing and payment of invoices is the responsibility of our colleagues at ELF’s.
The training provider can check the status of the invoice at the online portal - https://www.brightmast.com/elfsaskap
ELHT staff members can contact ELF’s at - elht.client@elfs.myservicedesk.com
A Purchase Order has been raised for training, but the course has been cancelled or the staff member has been unable to attend
Please inform us asap – cpd@elht.nhs.uk
